Summary

Overview

Ditch the Spreadsheet, Put down the pen and paper

Automate check-in/Check-out and Expedite Audits

Track where your fixed assets are, who has your assets, and when your assets are due back. Checking out assets allows you to assign responsibility to an employee, a customer, or even a vendor. Checking in assets releases end user responsibility and allows the assets to be reallocated throughout your organization.

Examples of use

IT ASSET TRACKING 

AssetCloud, for IT equipment, is a cloud-based tracking system that incorporates all of the necessary software and hardware components needed to manage all IT assets.

With IT equipment dispatched to many different stations and employees across your network, AssetCloud tracks cost, usage, product details and location effortlessly and accurately. AssetCloud provides insight to the full life cycle management of your IT assets. This allows you to make important, strategic, financial, contractual and inventory-related decisions for your organization’s IT assets.

AssetCloud improves the asset tracking process by saving time and eliminating data entry errors associated with manual processes. AssetCloud uses barcode scanning capabilities which allows everything from deploying laptops to performing a systemwide audit to be accomplished more quickly and accurately.

Track when IT assets are checked out, view which assets are in for repairs and see who has received assets in the past. This increases accountability and ensures compliance with company policies and procedures.

Key Benefits

Streamlined Audits:

Reduce fixed asset audit time by up to 80%, while practically eliminating common errors associated with spreadsheets.

Centralized Visibilty:

Never purchase duplicate assets again, with custom reports you always know what you have and who has it.

EQUIPMENT TRACKING:

Overview

The price your organization pays for lost and unused equipment adds up quickly. AssetCloud eliminates that waste by efficiently tracking the equipment your business relies on with a simple and effective web-based interface.

Any user in your organization can track equipment to know where an asset is located, if it is being repaired or who last checked the asset out.

AssetCloud currently manages equipment across hundreds of different industries including construction, manufacturing, law enforcement, fire departments, energy, restoration and the United States military.

AssetCloud uses barcode scanning capabilities, which allows your organization to track equipment systemwide. By eliminating the manual process AssetCloud saves time and erases any data entry errors. AssetCloud increases accuracy and accountability while ensuring compliance with company policies and procedures.

Key Benefits

Managed Checkout:

This software includes functionality to check out equipment, manage equipment location and then check the equipment back in.

Multi-Quantity:

Beyond tracking highly valuable individual items, AssetCloud can also track and manage multi-quantity assets.

FACILITY MANAGEMENT:

Overview

Managing large quantities of similar assets for compliance checks can be time consuming. AssetCloud can simplify the process and allow you to manage all similar assets with a single barcode number to expedite record keeping.

AssetCloud eliminates the manual process of asset tracking. AssetCloud increases accuracy and accountability while ensuring all assets are accounted for.

Key Benefits

Centralized Visibility

AssetCloud tracks multi-use assets across your facility with a single barcode number corresponding to a centralized web-based database.

Easy-To-Implement

With a shallow learning curve, AssetCloud is a simple and easy-to-implement platform that makes tracking moving assets a breeze.

TOOL TRACKING:

Overview 

AssetCloud gives your organization the power to efficiently track tools from the time they are issued until they are returned. AssetCloud simplifies the process by allowing you to transfer equipment between various job sites and tool room locations.

All of the necessary software and hardware components needed to manage assets found in your business environment are incorporated into AssetCloud.

AssetCloud uses barcode scanning capabilities which allow complex audits to be performed quickly and accurately. By eliminating manual processes, AssetCloud erases all data entry mistakes while saving time and stopping tool loss.

This process promotes employee and contractor accountability, reduces tool hoarding and streamlines company policies and procedures. Since this is a web-based software, the information can be managed remotely from any place and at any time.

Key Benefits:

Controlled Checkout:

Get control and easily check-in and checkout tools to employees, locations or containers with a simple barcode scan. Gain accountability and protect your inventory with a secure employee checkout solution.

Centralized Visibility:

Know where your tools and supplies are when you need them. This software includes functionality to track tools that are in use as well as the ability to track tools by binned items, warranties, and depreciation.

FUNDING MANAGEMENT 

Overview

AssetCloud simplifies tracking the funds issued to your organization accurately and efficiently. AssetCloud gives your organization the opportunity to manage awarded funds as well as any assets purchased with those funds.

Keep attachments such as purchase orders, checks and awarded fund documentation on each fund as well as keeping track of each asset’s purchase order, purchase date, purchase cost and vendor. It also provides fast and easy reporting on each audit, which ensures your records are maintained accurately and available to you at anytime.

Key Benefits

Centralized Visibility

With AssetCloud, know what assets you have purchased, on what fund, and where they are located at all times.

Streamlined Audits

Save time and personnel resources by automating your yearly funding audits to ensure you maintain compliance.

MANDATE COMPLIANCE

AssetCloud allows you to take control and monitor fixed assets that state and federal laws mandate be controlled and accounted for. AssetCloud captures all the data necessary to comply with each mandate. Add, rename and add custom fields to the system for a completely custom asset tracking system.

AssetCloud uses barcode scanning capabilities, which allows your organization to track fixed assets. By eliminating the manual process, AssetCloud saves time and erases any data entry errors while increasing accuracy and accountability. Maintain up-to-the-minute data for all of your fixed assets.

Key Benefits

Streamlined Audits

Never fail an audit again! With AssetCloud you can reduce your audit time by 80% and practically eliminate data entry errors commonly associated with spreadsheets.

Centralized Visibility

Keep track of where each funding dollar is spent with AssetCloud, so you always know what you have, who has it, and where it’s located.

Perform Audits to verify and eliminate inconsistencies

Tracking where fixed assets are, who is in possession of the assets, and when assets are due back. Checking out assets assigns responsibility to an employee, a customer or even a vendor. Checking in assets releases end-user responsibility and allows the assets to be reallocated.

Create Reports for accountability and insight

AssetCloud’s reporting suite includes 25 common, pre-built reports that help manage assets out-of-the-box and collect data-driven feedback. Users also have the ability to design custom reports designed specifically to their business and tracking needs.

Trigger Notifications for critical intelligence

Receiving instant feedback on asset-related events within your organization allows everyone to be better informed. AssetCloud’s notification engine allows you to set custom triggers to save time and empower people with information.

Manage Maintenance and work orders

Quick maintenance allows end-users to assign maintenance tasks to individual assets, which could be anything from heavy machinery to fleet vehicles to fire extinguishers. Work orders can be created that are assigned to one or multiple people, can contain one or multiple assets and require the completion of one or multiple tasks.

CLOUD

Reporting Built for Accountability and Insight

Standard reports: AssetCloud’s reporting suite includes 25 common, pre-built reports that help you manage your assets and collect data-driven feedback. Every report provides a high level summary, while also allowing you to set parameters to drill down into specific assets, time periods, and numerous other data, so you have the information you need to make critical business decisions.

Custom reports: Tired of tracking software that can’t report on the data your organization needs? AssetCloud’s report design engine provides you the tools to create clear and accurate reports that are tailored to your business.

Report scheduling: Managing several critical reports can be a chore. With AssetCloud, you can automatically schedule reports to be sent to you every day to ensure you receive the information you need for your business.

Easy Audits to Verify and Eliminate Inconsistencies

Performing asset audits is essential in verifying what assets your organization actually owns and ensuring the accountability of your assets for accurate records. You can quickly conduct audits on a mobile computer, iOS, or Android device.

Triggered Notifications for Critical Intelligence

Receiving instant feedback on asset-related events within your organization allows everyone to be better informed. AssetCloud’s notification engine allows you to set custom triggers to save time and empower people with information.

Inventory Identical Multi-Quantity Assets

The multi-quantity asset feature provides your organization with a fast and efficient way to consolidate and track how many identical assets you have – without tracking each individual item.

Centralize Contracts, Service Agreements, and Licenses

Ensuring all your assets are associated with their proper agreements allows you to manage your assets with greater efficiency and not lose sight of expiring contracts. AssetCloud provides your organization with one centralized database that manages of all your contracts, service agreements and software licenses.

Customizable Depreciation for Accurate Bookkeeping

The process of setting up depreciation classes and calculating depreciation provides your organization with proper record-keeping in a convenient and straightforward procedure. AssetCloud has 5 customizable methods of depreciation, which insure your organization and accounting team are covered.